It helps the employers have better control over the information of their current and former employees and get all the valuable data for legal and audit purposes. The Training Attendance Template lets you track the attendance of employees in mandatory and/or voluntary training programs. You can also use Access queries to summarize data and to present aggregate values, such as sums, averages, and counts. File-level securityAt the file level, you can use encryption in both programs to prevent unauthorized users from seeing the data. Excel. This template is great if you want to track employee attendance, sick leave, personal leave, vacation, and days they neither showed up or called to announce their absence on a monthly basis. We can move to the Training Log tab and record her completion of the course. What-if analysis allows you to run different scenarios on your data, such as best case and worst case scenarios, and compare the resulting data of several scenarios in a summary report. Make sure you update this file regularlywe recommend doing so at least annually. If you dont do it right away, you may forget and make the spreadsheet an inaccurate or incomplete source of information. You can also check Spine HRMS Reviews by customers before making any purchase! You'll be able to calculate and track this data for each individual employee and the time period covered by the template. This manual process can take up too much time and prevents you from working on other important tasks like hiring or approving leave. Depending on the nature of the template, you'll be able to calculate and track this data for each individual employee and/or for the time period covered by the template. Moreover, it has a minimal setup process which isnt time-consuming. Managers and admins can create work schedules, and the attendance report will show the attendance statuses of each employee. For example, if you link to a SharePoint list, Access heeds the user permissions for the SharePoint list. Note: You can use this feature only in conjunction with the Work Schedules feature. As the log grows, youll want an easy way to sift through the data. Although a small business may be able to manage this, it can become tedious and exhausting as the company grows. I am maintaining employee records in excel sheet format. Just dont include too many columnsonly the necessities. In contrast, an advanced attendance tracker tool can do that in seconds with just a few mouse clicks. Download this monthly Excel sheet template from here. WebMake the setup process easy by instantly uploading thousands of training records directly into the system using Excel. A monthly attendance tracker template helps you record employee attendance across a month. We recommend bolding and centering them so you know theyre the column titles. WebPersonnel Info Also of little surprise, your employee records are entered and updated here. Despite these benefits, an Excel attendance tracker has many limitations. The tool offers an interactive and silent time tracking feature to track employee working hours. This top sheet is your high-level snapshot of your training efforts. The best HRIS employee record management software integrates all your HR solutions. Step 2. However, you can use the Data Validation command to control data entry in Excel. Spot absenteeism, tardiness, and unexcused absence. The Employee Absence Tracker Excel Templates let you track the number of days your employees did not attend work due to time off, such as vacations, sick leave, or personal leave. No matter which program you use first, you can always transfer the data from one program to the other, where you can continue to work with it. As a spreadsheet program, Excel can store large amounts of data in workbooks that contain one or more worksheets. Here are the three major benefits of using an Excel spreadsheet for tracking attendance: An Excel attendance tracker is one of the easiest tools to use and operate. WebDownload Template.nets Free Employee Record Sheet Templates to Efficiently Categorize Your Employee Data Filing System. Calculate daily, weekly, or monthly payroll. Excel, Additionally, employees can specify the reason for their tardiness or absence as a note. Restricted access to dataIn Excel, you can specify user-based permissions to access the data or set read-only rights that prevent other users from making changes to the data that they have access to. However, each program has clear advantages, depending on the type of data that you are managing and what you want to do with that data. Nutrition trackingKeep track of recipes, and log diet and exercise activities. Users can edit a workbook without checking it out of the document library, in which case they must coordinate with other users to avoid data conflicts. TrackingYou can use Excel to keep track of data in a time sheet or list for example, a time sheet for tracking work, or an inventory list that keeps track of equipment. The Monthly Employee Attendance Template lets you track employee attendance by month. Check out our guide on how to hire new employees. As is, the template provides filters for employee name, course name, instructor, and completion status with just a few clicks. Download the classic Yearly Vacation, Sick Leave, Personal Leave Tracker Template in Excel, Download the online, shareable Yearly Vacation, Sick Leave, Personal Leave Tracker Template in Google Sheets. However, you cannot edit the data to change the source data through the Excel user interface. Notice we havent included Social Security numbers in this example. For example, you can fill the Sunday and Saturday cells with black and public holidays with red. So you may have to constantly juggle between other tools and the attendance forms, complicating your work. Along with MS Excel, the pack includes Word, PowerPoint, Teams, and other useful tools. PlanningExcel is a great tool for creating professional plans or useful planners for example, a weekly class plan, a marketing research plan, a year-end tax plan, or planners that help you plan weekly meals, parties, or vacations. In a relational database, you organize your information into multiple tables. The Leave Tracker Excel template enables leave/vacation tracking in an organized way, calculates employee attendance, presents a calendar view of leave across multiple employees and also prints an annual employee report. Sign up to receive more well-researched small business articles and topics in your inbox, personalized for you. Thank you for your feedback! You can create your own Excel attendance tracker or use a template to record employee attendance, time entries, etc., and streamline attendance management. In addition to the Attendance report, Time Doctor also offers other insightful reports based on an employees time tracking data, such as: Time Doctor enables you to set fixed and flexible shifts for employees with its Work Schedules feature. An employee information management system can also help in knowing the time for an employees pay adjustment or raise, thereby boosting employee satisfaction. Next, click in an open field under the Title column. The Yearly Employee Attendance Template lets you track employee attendance by year. Want to emphasize your data by using conditional formatting icons, data bars, and color scales. You can access it in monthly packs at $5/ user per month when billed annually without tax. To have employees track their breaks, simply define a project called "Breaks" and have employees track the time they spend on short breaks or on lunch breaks. your organization (or outside sources) provide. For example, you and your team will know not to assign a project or task to Lisa Johnson from May 15th to May 25th because you'll be able to see that she is on vacation during this time. Or, if your company has specific branding standards (mandatory fonts, colors, etc. Access and Microsoft Excel possess many similarities, which can make it difficult to decide which program you should use. Individual records are locked when a user edits them. Check out how Time Doctors automatic attendance tracking and Work Schedules feature make attendance management effortless. Notice, too, that you can use this tab to log future trainings not yet completed. The columns you add will depend on the information you want to track for each employee. In Access, you can use the AutoNumber data type to automatically generate a unique identifier for each record. Additionally, the Excel attendance tracker may not integrate with other tools you use. Can anybody help me in managing the Employee Data (Record) in MS-Excel? Fortunately, there is an alternative to these attendance tracking spreadsheets employee attendance tracker software that records time entries, tardiness, and other attendance-related data automatically. For a quicker approach, write the appropriate letters in the right slots. This timer hides in the background when the employee is working and doesnt interrupt their task. Proceed to enter the employees name, department, and title. However, there are some differences between Access and Excel in how user-level data protection works. ModelingIn Excel, you can use what-if analysis tools to forecast the outcome of a worksheet model. For example, if you create a customer database, the names of the customers should be stored in one table, whereas those customers' billing and shipping addresses should be stored in a separate table. An employee records management software comes with features like AES 256-Bit encryption, password protection, access control while sharing data, and more to ensure security. Create a New Spreadsheet & Name Your File. This will also help in meeting the ever-evolving laws for legality and admissibility. Define the number of days each of them has available for sick leave and vacation (personal leave is usually subsequently defined on an as-needed basis). Want to keep track of items in a simple list, either for personal use or for limited collaboration purposes. Fortunately, you can easily perform attendance tracking using tools like Microsoft Excel. An employee database is a spreadsheet that contains essential information about each employee. However, this form of employee record keeping system is complex to manage as HR professionals must constantly update the documentation during each employees tenure. The number of days each employee has "Left" for sick leave or vacation will automatically decrease each time you add sick leave or vacation days next to someone's name. Each time you note an employee attended, was on sick leave, personal leave, vacation, or failed to show up to work or call to announce his or her absence, the counter (located next to the main table) automatically counts the totals for the entire day. AccountingYou can use the powerful calculation features of Excel in many financial accounting statements for example, a cash flow statement, income statement, or profit and loss statement. 3. Sign up to receive more well-researched human resources articles and topics in your inbox, personalized for you. The HR department of an organization uses human resources templates to manage and recruit staff. These records include a personal profile, attendance and leave records, salary information, medical history, overall performance, and so on. Access provides a variety of ways to collaborate with multiple users on a SharePoint site. However, it isnt as efficient as advanced attendance tracking software due to a lack of productivity insights, management difficulties, and other reasons. Using calendarsBecause of its grid-like nature, Excel lends itself well to creating any type of calendar for example, an academic calendar to keep track of activities during the school year, or a fiscal year calendar to track business events and milestones. Time-bound employee attendance tracker Excel templatesDailyEmployeeAttendanceTemplate WeeklyEmployeeAttendanceTemplate MonthlyEmployeeAttendanceTemplate YearlyEmployeeAttendanceTemplate, Event-based employee attendance tracker Excel templatesMeetingAttendanceTemplate TrainingAttendanceTemplateEventAttendanceTemplate VolunteerSign-InTemplate, Employee absence tracker Excel templatesYearlyVacation,SickLeave,PersonalLeaveTrackerTemplate, Visitor and appointment tracker Excel templatesVisitorSign-In-Template AppointmentSign-InTemplate. You'll be able to track days your employees: Where applicable, you'll also be able to mark and track your non-working days (such as public holidays and weekend or other non-working days) by adding H or writing "h" in the appropriate template slots. In this article, well discuss how to create an Excel attendance tracker, its advantages, and its disadvantages. Employee Record Management System is a web-based application that is used to record the data of employees. An Excel attendance tracker can only record employee attendance and their daily working hours. It should include key features such as time and attendance management, Wouldnt it be great if everything in business was so self-explanatory? Moreover, over time, those in charge of the Excel attendance record may find it difficult to collect, store, and manage the employee attendance records. Dual employment - for I was laid off and hence I joined a second company. Start by locating Excels training log template: Right out of the box, this training log template should cover most of your logging needs. ), they can be formatted to match those guidelines with ease. Before you decide which program to use, you may want to compare the benefits of each program, learn when it is best to use one or the other, and find out how to work with both programs to achieve exactly the results that you want. To enter these fields, type each one in row 1. Spine HR software, for example, prevents duplicate HR entries, multiple Excel reports, and issues in data migration. One-premise Spine HR ensures that your data is stored behind your firewall while the cloud provides secure data storage.