How to sign up for Direct Deposit or Paycard Before you can access EBS, you need to sign up for multi-factor authentication. The approximate expectation of normal workload, averaged over the entire period of the appointment, is: Graduate assistants are responsible for understanding the weekly workload expectations during the entire period of their appointments. PLEASE NOTE: Depending on your payroll cycle, changes to your bank information may not take effect until your next pay date. PayCard is available to all employees who have a SSN. Your browser does not support Java Script! With Direct Deposit, I understand that all of my net pay will be deposited in . This authorization and any required bank information must be completed and processed online at My Missouri State through the Employee Dashboard. A. You will receive your first bi-weekly paycheck on Wednesday, March 24, and it will be for all the work performed between Feb. 27 and March 12. In the event that a time record is used in an electronic manner, the use of the msu.edu email address will be required as the signature authority for the transaction. What do I do if my PayCard is lost or stolen? A completed appointment form is the key to receiving the stipend and benefits. Prior to the appointment, a criminal background check is required. Specific graduate assistant appointments are made in one of three categories: research assistants, teaching assistants represented by the Graduate Employees Union, and teaching assistants not represented by the MSU - Graduate Employees Union Collective Bargaining Agreement. EBS Compatibility Matrix A Certificate that prepares students for careers that integrate scholarship with community engagement. With Payroll Direct Deposit, I understand that my net pay will be deposited in the bank account(s) as shown below. Sign up now in the student information payment portal (select the Student Accounts tile, click on Go to My Account, then My Account then "Direct Deposit refunds). All employees at MSU are paid either monthly or biweekly. Your PayCard number can be used in conjunction with MSUFCU's routing number (272479663) to originate ACH transactions from other financial institutions. The email is generally sent 24-48 hours prior to the deposit of funds. The PayCard is issued by MSU Federal Credit Union (MSUFCU). Many actions can be takenretroactively and will automatically apply to the next pay period. You may deposit financial aid and other refunds including travel and other reimbursements from your university account directly into your bank account by providing an authorization for Direct Deposit. A department representative must see the documents used to verify eligibility and identity. The PayCard is a reloadable Visa Debit Card. The current balance on your PayCard can be obtained by selecting balance inquiry at an ATM, visiting a branch, or logging into ComputerLine or MSUFCUs mobile app. No. It also indicates intent by the department and the student to comply with the regulations pertaining to graduate assistantships as published in this brochure, the Graduate Students Rights and Responsibilities document, and the Academic Programs catalog. MSUFCU has other free account solutions for this purpose. Payroll Office517-355-5010 Check-in instructions will be sent to their MSU email account. MSU is an affirmative-action, equal-opportunity employer. Are paper statements available for the PayCard? This includes work assigned and the time frame within which the work must be completed, essential duties and responsibilities, work conditions and vacation opportunities, if any. Bank Information). MSU is an affirmative-action, equal-opportunity employer. An employer paying employees twice per month must pay employees for all wages earned during the first fifteen (15) days of a month on or before the first day of the following month. PayCard is a convenient and secure method of receiving your pay on a reloadable VISA Debit Card. Once you enter your banking information via Self-Service, the next available payroll release will be considered a "prenote." You may also set up electronic withdrawals using your PayCard number at merchant bill payment sites and other financial institutions. Contact your bank for questions about the status of your bank account. Bank Information Editable fields: Routing Number (number available from bank statement or personal check) Account Number Account Type (choose Savings or Checking from dropdown) Payment Method (choose Direct Deposit (ACH) from dropdown) Employee Authorization (must be selected to save changes) Once that information is set. The following is a list of services not available with the PayCard: ACH origination, bill payment, cash deposits, check deposits, check writing, ComputerLine transfers, shared branches, and wire transfers. If a direct deposit is not accepted by your bank, Student Accounts will be notified and the reason for the rejection reviewed. For ACH and ATM transactions, is the PayCard designated as checking? The appointing department/unit defines the conditions of the assistantship (e.g. What fees are associated with the PayCard? Who do I need to contact to correct? What should I do? Read the following information and then complete the form at bottom of page. Graduate Assistants are encouraged to complete a withholding tax authorization (Form W-4) and payroll direct deposit form. Also, cards can be lost or stolen. What payment method for wages does MSU recommend - Direct Deposit or PayCard? Student employment pay information including web-entry timesheets, work hours and breaks, paychecks and pay stubs. Graduate assistants must achieve and maintain satisfactory academic records. Graduate assistants are appointed on a quarter-time, half-time, or three-quarter-time basis for 18 -19 weeks each (depending on number of University holidays) for Fall and Spring Semesters and 12-13 weeks (depending on number of University holidays) for Summer Semester. Retirement Eligibility Info In order to ensure adequate internal control, departments employing students shouldhave at least twoseparate individuals involved in the process. One good place to look for these isAcademic Programswhich includes theIllness, Injury, and Pregnancy Leave Policy. You may also withdraw money from any MSUFCU branch location. Forms to authorize direct deposit of student payroll checks should also be completed in the EBS Portal. Complete the required information, attach bank document, sign and return hard copy to . Can my refund be deposited in the account of my choice? Additional Requirements: The employing department should inform student employees of departmental and Student Employment policies and procedures, and the need to notify the employer of accommodation needs if the student wishes to declare a disability. This authorization and any required bank information must be completed and processed Upon hire, you are expected to either sign up for direct deposit or request a pay card. They may carry a maximum of 8 course credits, excluding 899/999 credits. Graduate assistant appointments are related to the academic semester of enrollment (Fall: August 16- December 31, Spring: January 1-May 15, Summer: May 16 - August 15). Yes! Does my PayCard ever expire? An alternative to payroll Direct Deposit, the PayCard is a convenient and secure method of receiving your pay and expense reimbursements deposited directly to a reloadable VISA Debit Card. Note: Due to banking rules, your payment could be returned to the State of Michigan if your deposit is directed to a foreign account. This means a 3.00 or higher grade point average. Payroll Services. A. Student employees who are known to be or who could potentially be exposed to hazardous chemicals must be informed of their rights under the law and specific safety procedures necessary to work with these materials. Who do I contact if I have questions about using my PayCard? Visitor credits may count as part of a students credit load if approved in writing by the students department chair or unit director, college and the Dean of the Graduate School. The MSUFCU will send further instructions regarding your PayCard directly to your msu.edu email address. How many MSUFCU ATMs are available to use? Departments appointing graduate assistants must meet deadlines set by Human Resources (https://hr.msu.edu/ua/hiring/graduate-assistants/index.html) for the filing of appointment forms. MSU Denver. Contact MSU Federal Credit Union at 517-333-2424 or 800-678-4968. Each pay period contains severalsignificant dates: Payroll schedules can be found on the Payroll page on the Controllers web site. You may UPDATE your direct deposit information any time online in SIS. Please note that taxlaws aresubject to continuing revision andstudents should verify their tax liability yearly. (517) 355-5010 How do I obtain a replacement of my 1042S-Tax Treaty? A secondperson should approve their time in CATS.. Human Resources offers training to those department administrators who need assistance completing an I-9 for a foreign national with valid visa status. If I receive pay via the PayCard and terminate my employment with MSU, will I lose any remaining funds on the PayCard? You may use your PIN, sign, or just swipe your PayCard to authorize the transaction, depending on the transaction type. Benefit Eligibility Information Graduate Assistantship stipends may not besubject to Social Security (FICA/Medicare)taxes as long as they meetbothfederalguidelines and requirements for enrollment. The form must be signed and submitted to initiate the background check. Graduate assistants are covered under other MSU policies, including those regarding laboratory and campus safety, Drug and Alcohol-Free Workplace, policy on Religious Observance, Procedures for Handling Allegations of Misconduct in Scholarship, MSU Anti-discrimination Policy, and the policies on Sexual Harassment and Conflict of Interest in Educational Responsibilities Resulting from Consensual Amorous or Sexual Relationships. Please check with payroll if you have a timeappointment. Your browser does not support Java Script! This authorization will remain in effect until Michigan State University receives notice of termination or I (we) CANCEL the enrollment. The University is concerned with the quality of educational experience that graduate assistants receive, and, for teaching assistants, also the quality of the instruction that they provide to undergraduates. The two unique numbers are used to maintain continuity of service should your PayCard number be compromised. This form is submitted to the appropriate CHM-HR email specific to the hiring location (East Lansing, Grand Rapids or Flint). Any deviation from the maximum credit requirements must have the written approval of the dean of the students college before registration. Your PayCard number will be printed on the face of your card (it is your VISA account number). The student's signature is not required for departments that maintain time worked records via a time clock system. One cashier's check or money order is free per day; there is a $2.00 fee for additional items. One cashier's check or money order is free per day. , Monday through Friday from 8:00 a.m. to 4:45 p.m. You can also email us at Student.Receivables@ctlr.msu.edu. Within the "My Finances" box, click on the Student Finances link. If you require in-person service, you may schedule an appointment by calling (517) 355-5010 or emailing CTLR.PAYROLL@ctlr.msu.edu. Plus, you'll enjoy access to over 30,000 ATMs nationwide via the CO-OP Network. What does OASD and HI represent on my stub? Click on the "Student" tab on your top navigation ribbon. Addresses There will be no change to your MSU earnings statement. Payroll Direct Deposit Authorization Form . An INS I-9 form (Employment Eligibility Verification) must be completed and attached to the GA Appointment Recommendation form. Routing Number (number available from bank statement or personal check), Account Type (choose Savings or Checking from dropdown), Payment Method (choose Direct Deposit (ACH) from dropdown), Employee Authorization (must be selected to save changes), PayCard Request (select to request a PayCard; a request will be sent to Payroll), Check the box for Employee Authorization. payroll direct deposit authorization please print. MSU is an affirmative-action, equal-opportunity employer. PAYCARD CHANGING FROM PAYMENT BY CHECK TO PAYCARD: Access ESS (Employee Self-Service) at www.ebs.msu.edu . Direct Deposit Information You must log in to MyMoreheadState and access Self-Service to set up direct deposit ( view instructions ). Campus Solutions does not share direct deposit information with EBS, and you must enter your banking information into EBS. I lost my paycheck or stub, what can I do? Browse the list of MSU Colleges, Departments, and Programs, Graduate degrees offered by Michigan State University, Guidelines that recognize the rights and responsibilities of researchers, Find all relevant pre-application information for all of MSUs online and hybrid degree and certificate programs, A subdivision of a major for specialized study which is indicated after the major on official transcripts, Non-degree-granting programs to expand student knowledge and understanding about a key topic, Curricular and co-curricular opportunities for advanced study that crosses disciplinary boundaries, Doctoral and Plan A document submission process, important documents relating to graduate students, mentoring, research, and teaching, Listing of academic programs, policies and related information, Doctoral students pursue studies at other BTAA institutions, Graduate Departments review applicants based on their criteria and recommends admission to the Office of Admissions, Important Information about the graduate application process, Application information specific to international students, Ph.D. I understand if I change bank services, I must inform the MSU Office of Human Resources about any changes. Original student time records are to be signed by the student and the appropriate supervisor attesting to the number of hours worked. Upon hire, you are expected to either sign up for direct deposit or request a pay card. They may carry a maximum of 16 course credits (for a quarter-time appointment) or 12 course credits (for a half -time appointment), excluding 899/999 credits. For locations, please see https://co-opcreditunions.org/locator/?ref=co-opatm.org&sc=1. What services are not offered with the PayCard and how do I receive those services? If you require in-person service, you may schedule an appointment by calling On the new window that opens, click the Non-Payroll Direct Deposit link. o Go to: MSU's Enterprise Business Systems (EBS) Click on EBS Login Enter NetID and password You may also need to go through Two-Factor Authentication if you are logging onto the system. MSUFCU will contact you regarding the initial issuance of your card. Direct Deposit Have your paycheck, federal benefits, or tax refunds deposited into your account automatically with Direct Deposit. Direct deposit is available for all regularly scheduled payroll dates and may be arranged through either the Financial Services/Payroll or Human Resources Office. Each pay period contains several significant dates: Pay Begin Date: Date pay period begins; first date for which time is recorded. Program Admissions, Enrollments, Completions, Time to Degree, and Placement Data, Tools to estimate costs involved with graduate education, Opportunities for departments to utilize recruitment funding, When enrollment is interrupted for three or more consecutive terms, More than 3,000 assistantships are available to qualified graduate students, Financial support to pursue graduate studies, Find funding to travel and present your research, Graduate study may impact your federal tax return, Find opportunities provided by The Graduate School and others, Opportunities and programs for Research at MSU, Programs to help you get the career you want, Resources, workshops, and development opportunities to advance your preparation in teaching, Tools, resources, and programs to not only help you succeed, but have a great experience overall. Graduate assistants are paid on a bi-weekly basis. You may also add money electronically to your PayCard from other sources. The PayCard agreement provides a complete listing of all fees. The process for all employees to register for a method of receiving their pay will not change. No lost or stolen checks or delay with the mail, No running to the bank to deposit your funds and waiting for the check to clear, No special arrangements or fear of not receiving your money because youre not on campus, studying abroad, or not moved into your apartment yet. online at My Missouri State through the Employee Dashboard. Your MSUFCU checking account goes wherever you go, with our easy to use Mobile app. MSU is an affirmative-action, equal-opportunity employer. If they are unable to meet deadlines, delays may occur in the issuance of the first payroll payment and enrollment in the health insurance plan. Q. PayCard is a VISA Debit Card, and as with all debit/credit/charge cards, one must be diligent in keeping the card safe. Can I use the PayCard throughout the country and internationally? Additional information about the PayCard: Your browser does not support Java Script! For example, if an employeespay increase is not fully approved by the deadline for the pay period in which the changebecomes effective, it is automatically picked up during the next pay period and any adjustmentsappear on the employees next pay. MSU is an affirmative-action, equal-opportunity employer. For ongoing security information, please see https://www.msufcu.org/security_center/. You will only be paid initially via a check for two pay periods and if you have not signed up for direct deposit, you will automatically be enrolled for a pay card at MSUFCU. If you have further questions, please call Payroll at 517-355-5010. No. Student employees who are not working with hazardous chemicals or who have a low probability of exposure must also be informed that they may request the same training concerning their rights under the law. Before you can access EBS, you need to sign up for multi-factor authentication. You may use your PIN, sign, or just swipe your PayCard to authorize the transaction, depending on the transaction type. to view the contract, see Graduate Employees Union (GEU) Contract 2019-23. While you will be issued a base account number for identification purposes (see FAQ #22), electing a PayCard does not automatically create a MSUFCU account (checking, savings, etc.) DIRECT DEPOSIT: MSU-Billings employees may request their pay be deposited directly into up to three bank accounts with any U.S. financial institution. Q. MSU is an affirmative-action, equal-opportunity employer. What is the MSU PayCard? Check with your employer to ensure you are eligible for direct deposit to your MSUFCU account. There is a $2.00 per month charge for paper statement and a $5.00 fee for statement copies. For wages earned from the 16th to last day of the month, an employer must pay an employee on or before the 15th day of the following month. Recommendation for appointment as a graduate assistant must be made by the department chairperson or school/program director. You should access the EBS portal to determine if your PayCard payment method is still active. Instructions can be found on the Controller's Payroll website under "Multi-Factor Authentication". Please contact the Office of Financial Aid at finaid@msu.edu if you have questions. Your pay will be safely and confidentially deposited into an account you designate at any financial institution within the U.S. PayCard provides an alternative to Direct Deposit. Satisfactory progress toward earning a degree is a condition of maintaining the assistantship. Denver, Colorado 303-556-5740 Legal. Student time sheets are due on a bi-weekly basis and must be turned in EVERY pay period.Students must be paid for ALL hours worked andtimecannotbe "banked" or "saved"to be paid out ata later date. . To clear error message and start over, click on Cancel and OK. Use browse mode to read headings and text under each category (e.g. Beginning, February 27, 2021, employees will begin a two-week payroll cycle which always begins on a Saturday (12am) and finishes on a Friday (11:59pm). 1. You may choose any U.S. bank or credit union account for your direct deposit refund. Your base account number will be issued upon initial receipt of your PayCard. Pay End Date: Date pay period ends; last date for which time is recorded. Each payday, your net pay will be deposited directly into your bank account by providing an authorization for Direct Deposit. W-4 Tax Withholding The records are to be maintained at least three years at the departmental level. AnEmployment Eligibility Verification (I-9) Formmust be completed and on file via the electronic I-9 system. Students who do not enroll in direct deposit can . Q. If I have additional questions who should I call? The MSUFCU will send further instructions regarding your PayCard directly to your msu.edu email address. Log in using your MSU NetID and password. How do I set up Direct Deposit of my paycheck or make changes to the bank(s) where my pay is sent? Stipends are subject to income taxes with fewexceptions.
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